Month-end closing is often one of the most time-consuming tasks for finance teams. Collecting expense statements, revenue statements, and salary statements requires multiple follow-ups, cross-checking, and manual tracking. But what if this process could be automated from start to finish?
That’s where AI-powered workflow agents come in.
Step 1: Document Request
The process begins with a simple email request to stakeholders asking for three key financial documents:
- Expense Statement
- Revenue Statement
- Salary Statement
Instead of manually tracking who submitted what, stakeholders upload documents directly into a designated Google Drive folder.
Step 2: Document Acknowledgement
An Upload Monitoring Agent keeps an eye on the folder. The moment a document is uploaded, the agent sends an automatic confirmation:
“Your documents have been received successfully.”
This acknowledgment eliminates the need for back-and-forth emails and gives contributors instant feedback.
Step 3: Month-End Closing Agent Activation
Once all required documents are in place, the Month-End Closing Agent kicks in. This agent can:
- Validate that the correct files have been uploaded (naming conventions, formats, completeness).
- Reconcile expense and revenue statements.
- Align salary statements with payroll records.
- Generate summary reports for leadership.
Step 4: Automated Reporting
Finally, the agent compiles a consolidated financial summary, reducing days of manual effort into a few hours (or less).